Personal Assistant

• Join the Sabena Aerospace family, which is passionate about aviation and fully dedicated to its customers’ success. Within our organization, everyone contributes to our target to meet our customers’ needs, with their own expertise and their responsible behaviour.
• Have the great opportunity to contribute with us to bringing aviation expertise whenever and wherever needed.
• Provide you with the opportunity to become part of a new & dynamic team, created specifically to launch our new Engineering service line
• Benefit from a competitive package and develop your skillset to contribute to the company’s success.

You will provide administrative support to the CEO and other members of the leadership team of Sabena Aerospace by effectively and efficiently handling and managing all administrative matters of and for the leadership, allowing them to focus on their main responsibility of driving the business. In additional you will be responsible to organize internal and external events (e.g., yearly employee family day, commercial expositions, etc.) in line with the allocated budgets.

In this role you will organize and maintain calendar(s) of the leadership, manage all communications including responding to correspondence that do not require personal attention of the leadership, and handle all telephone calls in a professional and efficient manner.  You’ll produce accurate, properly formatted documents and reports, frequently under tight time constraints, and you’ll provide a range of administrative support (e.g., travel scheduling, file organization, accounting administration, procurement of office supplies, etc.) to effectively provide leverage.

You’ll manage logistics, arrange meeting room bookings and printing services, and provide support coverage in managing front desk requirements for the office. When needed, you will support the planning and execution of major projects, conferences and other off-site meetings, you’ll work collaboratively with another executive assistant to ensure backup coverage and take on other ad hoc responsibilities that may be assigned from time to time.

• University degree

• 3+ years administrative assistant experience in a corporate or professional environment working for senior-level management

• Proficient in MS Office and the ability to learn new applications/tools (e.g., travel booking system, etc.)

• Ability to communicate effectively with colleagues and various stakeholders

• Demonstrated ability to resolve problems in a fundamentally sound manner

• High professional standards and work ethic

• Open, high-integrity, collaborative professional able to build credibility within and outside of his/her team

• Self-motivated, responsive, and results oriented

• Team player with strong inter-personal and collaboration skills

• Highly organized and flexible; resilient, mature and able to deal with stress and ambiguity

• Exemplary attention to detail and ability to work effectively under pressure

• Strong command of the Dutch, French and English language both in oral and written communications